Owner/Agent’s Evaluation Process:
Upon receipt of a completed application, the contents of the application are compared to the screening criteria by Owner/Agent and the Applicant is either approved or denied in compliance with all local, state and federal laws. Applicants are welcome to provide supplemental evidence to mitigate potentially negative screening results.
Applicants have 30 days to appeal denied applications, during which time they may correct, refute, or explain negative information forming the basis for the denial. Applicants are also prequalified for any rental opportunities at Owner/Agent’s properties for three months following the approval date. All screening fees are waived for three months following the approved appeal, but Applicant’s under these circumstances will be required to certify in writing that no conditions have materially changed from those described in Owner/Agent’s approved application. If conditions have materially changed, Owner/Agent may use those changes as the basis for a denial.
1. Occupancy is based on the number of bedrooms in a unit. (A bedroom is defined as a habitable room that is intended to be used primarily for sleeping purposes, contains at least 70 square feet and is configured so as to take the need for a fire exit into account.)
2. The general rule is two persons are allowed per bedroom. Owner/Agent may adopt a more liberal occupancy standard based on factors such as size and configuration of the unit, size and configuration of the bedrooms, and whether any occupants will be infants.
1. Current, positive, government-issued photo identification that allows Owner/Agent to adequately screen for criminal and or credit history will be required.
Any of the following items, or combination thereof, will be accepted to verify the name, date of birth and photo of the applicant:
I) Evidence of Social Security Number (SSN Card)
II) Valid Permanent Resident Card
II) Immigrant Visa
IV) Individual Taxpayer Identification Number (ITIN)
V) Non-Immigrant Visa
VI) Any government-issued identification or combination of identifications that would permit a reasonable verification of identity.
2. Each applicant will be required to qualify individually or as per specific criteria areas.
3. Inaccurate, incomplete or falsified information will be grounds for denial of the application.
4. Any applicant currently using illegal drugs will be denied. If approved for tenancy and later illegal drug use is confirmed, termination shall result.
5. Any individual whose tenancy may constitute a direct threat to the health and safety of any individual, the premises, or the property of others, will be denied tenancy.
6. Where an applicant may require an additional deposit or co-signer, final approval shall be at the discretion of the individual homeowner.
1. Monthly income must be 2 times the monthly state rent*, or 2.5 times the monthly stated rent if the monthly rent amount is below the maximum month rent for a household earning no more than 80 percent of the median household income as published annually by the Portland Housing Bureau. https://www.multifamilynw.org/PHB_Rent_Income_Limits
Income sources shall include, but are not limited to: wages, rent assistance (non-governmental only), and monetary public benefits and are based on the cumulative financial resources of all financially responsible applicants. Applicants failing to qualify under this section may, at Owner/Agent’s discretion, be required to pay an additional security deposit in the amount of half a month’s rent.
2. Twelve months of verifiable employment will be required if used as a source of income.
3. Applicants using self-employment income will have their records verified through the state corporation commission, and will be required to submit records to verify their income, which records may include the previous year's tax returns.
IMPORTANT! Housing Assistance
*If applicant will be using local, state or federal housing assistance as a source of income, “stated rent” as used in this section means the portion of the rent that will be payable by the applicant and excludes any portion of the rent paid through the assistance program, please note;
Rental History Criteria:
1. Twelve months of verifiable contractual rental history from a current unrelated, third-party landlord, or home ownership, is required. Less than twelve months verifiable rental history will require a security deposit not to exceed one and a half month’s rent and/or qualified co-signer.
2. Three or more notices for nonpayment of rent within one year will result in denial of the application.
3. Three or more dishonored checks within one year will result in denial of the application.
4. Rental history reflecting any past due and unpaid balances to a landlord will result in denial of the application except for unpaid rent, including rent reflected in judgements or referrals of debt to a collection agency, that accrued on or after April 1, 2020, and before March 1, 2022.
5. Rental history including three or more noise disturbances or any other material non-compliance with the rental agreement or rules within the past two years will result in a denial
Eviction History Criteria:
Five years of eviction-free history is required except for general eviction judgements entered on claims that arose on or after April 1, 2020 and before March 1, 2022. Eviction actions that were dismissed or resulted in a judgement for the applicant will not be considered.
1. A minimum 600 credit score is required. No credit, or applicants with credit scores under 600, will result in an individualized assessment conducted by the Owner/Agent, if all other criteria is satisfied. An additional security deposit of a half a month’s rent may be required.
2. Unpaid collections to a utility provider that would prevent applicant from setting up a utility account prior to move in, may result in denial of the application if proof of payment is not shown.
Rent Well Graduates:
If applicant fails to meet any criteria related to credit, evictions and/or rental history, and applicant has received a certificate indicating satisfactory completion of a tenant training program such as “Rent Well”, Owner/Agent will consider whether the course content, instructor comments and any other information supplied by applicant is sufficient to demonstrate that the applicant is sufficient to demonstrate that applicant will successfully live in the complex in compliance with the Rental Agreement. Based on this information, Owner/Agent may waive strict compliance with credit, eviction and/or rental history screening for this applicant.
Fair Housing Laws:
Landlord has a non-discrimination policy as required by federal, state or local law and does not discriminate against any applicant because of the race, color, religion, sex, sexual orientation, national origin, marital status, familial status, or source of income of the applicant.
Criminal Conviction Criteria:
Upon receipt of the Rental Application and the screening fee, Owner/Agent will conduct a search of public records to determine whether applicant or any proposed resident or occupant has a “Conviction” (which means: charges pending as of the date of the application; a conviction; a guilty plea; or no contest plea), for any of the following crimes as provided in ORS 90.303(3): drug related crime; person crime; sex offense; crime involving financial fraud, including identity theft and forgery; or any other crime if the conduct for which applicant was convicted or is charged is of a nature that would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of residents, the landlord or the landlord’s agent. Owner/Agent will not consider a previous arrest that did not result in a Conviction or expunged records.
If applicant, or any proposed occupant, has a Conviction in their past which would disqualify them under these criminal conviction criteria, and desires to submit additional information to Owner/Agent along with the application so Owner/Agent can engage in an individualized assessment (described below) upon receipt of the results of the public records search and prior to denial, applicant should do so. Otherwise, applicant may request the review process after denial as set forth below, however, see item (C) under “Criminal Conviction Review Process” below regarding holding the unit.
A single Conviction for any of the following, subject to the results of any review process, shall be grounds for denial of the Rental Application.
A) Felonies involving: murder, manslaughter, arson, rape, kidnapping, child sex crimes, or manufacturing or distribution of a controlled substance.
B) Felonies not listed above involving: drug-related crime; person crime; sex offense; crime involving financial fraud, including identity theft and forgery; or any other crime if the conduct for which applicant was convicted or is charged would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of residents, the landlord or the landlord’s agent, where the disposition has occurred in the last 7 years.
C) Misdemeanors involving: drug related crimes, person crimes, sex offenses, domestic violence, violation of a restraining order, stalking, weapons, criminal impersonation, possession of burglary tools, financial fraud crimes, where the date of disposition has occurred within the last 5 years.
D) Misdemeanors not listed above involving: theft, criminal trespass, criminal mischief, property crimes or any other crime if the conduct for which applicant was convicted or is charged would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of residents, the landlord or the landlord’s agent, where the disposition has occurred in the last 3 years.
E) Conviction of any crime that requires lifetime registration as a sex offender, or for which applicant is currently registered as a sex offender, will result in denial.
Criminal Conviction Review Process:
Owner/Agent will engage in an individualized assessment of the applicant’s, or other proposed occupants convictions, if applicant has satisfied all other criteria (the denial was based solely on one or more convictions) as required by local, state and federal law, and:
(1) Applicant has submitted supporting documentation prior to the public records search; or
(2) Applicant is denied based on failure to satisfy these criminal criteria and has submitted a written request along with supporting documentation.
Supporting documentation may include:
I) Letter from parole or probation office;
II) Letter from caseworker, therapist, counselor, etc.;
III) Certifications of treatments/rehab programs;
IV) Letter from employer, teacher, etc.
V) Certification of trainings completed;
VI) Proof of employment; and
VII) Statement of the applicant.
Landlord will also perform and individualized assessment, if no supplemental information is received as required by any local, state or federal law. Owner/Agent will:
(A) Consider relevant individualized evidence of mitigating factors, which may include: the facts or circumstances surrounding the criminal conduct; the age of the convicted person at the time of the conduct; time since the criminal conduct; time since release from incarceration or completion of parole; evidence that the individual has maintained a good tenant history before and/or after the conviction or conduct; and evidence of rehabilitation efforts. Owner/Agent may request additional information and may consider whether there have been multiple Convictions as part of this process.
(B) Notify applicant of the results of Owner/Agent’s review within a reasonable time after receipt of all required information.
(C) Hold the unit for which the application was received for a reasonable time under all the circumstances to complete the review unless prior to receipt of the applicant’s written request (if made after denial) the unit was committed to another applicant.
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